FEES, TERMS & CONDITIONS

FEE STRUCTURE

CONSULTING FEES

TRIP PLANNING FEES

RESERVATION FEES

Flight Booking Fee

Flight Change Fee

(in addition to any airline fees and any additional airfare applicable at time of change)

(changes or bookings required within 48 hours, in addition to above fees and/or any airline or supplier fees)

CANCELLATION FEES

OTHER

Benson Bespoke (BB) is a privately-owned travel consultancy, and an independent affiliate of SmartFlyer Australia Pty Ltd (“SmartFlyer Australia”). SmartFlyer Australia is a member of AFTA, IATA, CLIA and an ATAS accredited Travel Agent Company.

References in these terms and conditions to BB include references to any related body corporate, director, employee or agent of BB and also to SmartFlyer Australia where applicable.

A reference to a supplier in these terms and conditions is a reference to a third-party supplying travel services to you such as air travel, car hire, accommodation, insurance, rail travel, or any other service or product related to your travel.

These Terms and Conditions govern your arrangements with BB and apply to all bookings made on your behalf.

PRICES

Any pricing and/or availability provided is subject to change until confirmed.

Changes in price can occur due to currency fluctuation, fuel surcharges, taxes and other supplier increases that are outside of our control.

Until full payment of your booking is received or your booking is guaranteed as per supplier booking terms and conditions, any increases will be passed onto you. Every effort is made to ensure that pricing is correct at the time it is provided to you and updated at the time of payment if required.

PAYMENT OPTIONS

We accept direct deposits and credit cards only. Some bookings or portions of bookings may not be payable by credit card, please check with BB. In some circumstances your credit card may be charged by the third party directly. In such circumstances you, by advising your credit card details, authorise us to pass your details to these suppliers.

Please be advised that direct deposits can take 2-3 days to appear in our bank account and longer over weekends and public holidays. Suppliers are not able to be paid until funds are cleared. It is important that we have cleared funds well before payment due date(s) to avoid cancellations and associated fees. Payment by credit card will incur a 1.8% merchant fee. (Visa/Amex/ Mastercard accepted)

Direct deposit account details:

Failure to adhere to SmartFlyer terms of payment and due dates could result in the cancellation of your booking.

FEES

Fees including planning fees, booking fees, change fees and cancellation fees are charged in accordance with BB’s fee schedule and are non-refundable.

These fees are independent of any such fees which may be charged by a supplier.

By instructing BB to make any bookings on your behalf, you agree to pay those fees.

COMISSION

BB may from time to time receive or retain commission, rebates and/or incentives from suppliers related to reservations made on your behalf. Any such commissions are the property of BB.

CANCELLATIONS & AMENDMENTS

Travel arrangements may be non-refundable and non-changeable. If you cancel a confirmed booking reservation you are likely to incur fees.

BB charges cancellation and amendment fees in accordance with our fee schedule and in addition to any cancellation and/ or amendment fees imposed by suppliers. It is your responsibility to check the amendment and cancellation fees of any supplier prior to entering into a transaction with them.

BB will use its best endeavours to ensure you are provided with current information as to supplier fees, however, if you are unsure where to find them or require further information, please ask for assistance.

REFUNDS

If you cancel your travel arrangements and a refund is due, the refund will be made available to you once monies have been received by BB from the supplier involved. Insofar as we are able, BB will advise you of the expected time-frame for your refund.

SCHEDULE CHANGES

Every effort is made to bring schedule changes to your attention in a timely manner however we advise you to check your flight times 24 hours prior to departure for each flight as the airline(s) reserve the right to make schedule changes and amend their flight times as they deem necessary.

You agree that BB is not responsible for, nor accepts any liability arising out of any schedule changes implemented by an airline which may impact you, your onward travel or arrangements.

AGENCY

BB’s services are comprised of itinerary planning, organising and coordinating various arrangements for your travel via a direct contractual relationship between you and any supplier providing travel to you.

BB is not the agent of any supplier and does not guarantee the performance of services offered by any supplier or accept liability for any event where you suffer a loss or are injured as a result of any acts or failings of any supplier. In these events, you agree that your remedy lies against the supplier and not BB.

FORCE MAJEURE

BB accepts no liability for any loss or damage incurred by you as a consequence of BB or any supplier with whom travel services or products are booked on your behalf being unable to perform its obligations to you due to unusual and/or unforeseeable circumstances (a “force majeure event”)

including but not limited to war, civil disturbance, epidemic, pandemic, natural disaster, strikes, terrorism, acts of government / semi government or other authorities, or other disruption beyond our control.

TRAVEL DOCUMENTS

Please check and review all of the information contained in your documents including but not limited to your name, names of those in your travelling party and/or dependents travelling with you, your travel dates and times and any other particulars relating to your travel arrangements. If you are the lead passenger, please ensure the members of your travelling party are given access to the documentation and that they also check all particulars relating to their travel arrangements in a timely manner.

LIABILITY

To the extent permitted by law, neither BB nor any of its related bodies corporate, directors, employees or agents accept any liability in contract, tort or otherwise for

any injury, damage, loss (including consequential loss), delay, additional expense or inconvenience caused directly or indirectly by the acts, omissions or default, whether negligent or otherwise, of suppliers or other third parties over whom we have no direct control.

Our liability will also be limited to the extent that any relevant international conventions limit the amount of compensation which can be claimed for death, injury, or delay to passengers and loss, damage and delay to luggage. Under circumstances where our liability cannot be excluded and where liability may be lawfully limited, such liability is limited to the remedies required of us under applicable law (including the Australian Consumer Law). Nothing in these terms and conditions is intended to limit any rights you may have under the Australian Consumer Law.

ACCURACY OF INFORMATION

BB has taken reasonable care that all information provided to you in the course of providing services to you is correct and provides such information in good faith.

You acknowledge that such information may be subject to amendment at any time without notice and that BB cannot and has not checked the accuracy of all information provided by any supplier.

BB is not responsible for and does not accept any liability arising out of any errors, omissions or misleading information provided by a supplier and you should make your own evaluation of the accuracy, completeness and legitimacy of any information, opinion, advice or other content provided by BB.

PASSPORTS & VISAS

All travellers must have a valid passport with at least 6 months validity beyond the length of intended stay. Some countries require a longer period of validity remaining on your passport. It is your responsibility prior to confirming your travel arrangements to ensure that your passport meets the specific entry conditions of the country and/or countries you are visiting including those that you must pass through in order to reach your destination(s).

Some countries may also require you to obtain an entry visa or permit. It is your responsibility to obtain the necessary visa(s) and/or permits. We recommend that you check the entry requirements with the relevant Embassy, High Commission or Consulate of the countries you intend to visit including those you must pass through in order to reach your destination(s).

Please ensure you leave sufficient time to obtain any visas / visa waivers. We recommend you review visa requirements at least 3 months prior to travel if possible. Permanent Australian Residents travelling on a foreign passport must hold a valid Resident Return Visa to re-enter Australia. It is your responsibility to ensure you have the necessary documentation and visa to return to Australia.

At the time of confirming your travel arrangements with BB, you must supply a copy of the passport particulars page for all members of the party travelling on your booking.

The name on any airline tickets must match the name on your passport, including middle names. It is your responsibility to confirm accuracy prior to ticketing. Any cancellation or amendment fees incurred as a result of incorrect names will be passed onto you.

TRAVEL INSURANCE

BB strongly recommends that you take out a full coverage travel insurance policy at the time you make your booking and at the time monies are exchanged. BB can assist you with insurance quotes however it is your responsibility to ensure you have adequate cover for yourself and any dependents accompanying you and to adjust to the level of cover as you deem necessary.

It is also your responsibility to read and fully understand the Product Disclosure Statement of your insurer prior to entering into any contract of insurance with them. Should you opt to decline travel insurance you may be required to sign a disclaimer.

TRAVEL RESTRICTIONS

It is your responsibility to ensure you have the correct information relating to international or domestic border requirements and restrictions, immigration, visa and vaccination requirements (Travel Restrictions).

COVID IMPACTED TRAVEL

All COVID related cancellations, changes, or amendments due to illness, quarantine or isolation requirements, border closures or government or supplier-imposed rules or regulations are subject to supplier terms and conditions. Some suppliers will have special COVID conditions applicable to any such cancellations, changes or amendments, and other suppliers will apply their standard terms and conditions.

It is your responsibility to check those policies prior to entering into a transaction with them and upon booking a supplier via BB you agree that you accept the supplier’s terms and conditions including any

COVID policies. We recommend that you book on the most flexible terms possible. Our fees relating to COVID impacted travel are as per our fee schedule.

HEALTH & VACCINATIONS REQUIREMENTS

Some countries require vaccinations against specific diseases, infections and illnesses including COVID19 prior to granting entry to their country. General health advice for the destinations you are visiting can be obtained from the Foreign Affairs and Trade Website smarttraveller.gov.au, however there may be different requirements between different countries depending on origin of travel or travel routing.

In relation to all vaccine requirements, we recommend that you consult with your professional medical advisor, travel clinic or doctor at the beginning of planning your travel arrangements to ensure you have sufficient time to obtain vaccinations in an effective way.

EMERGENCY DISCLOSURE APPROVAL

Should a natural disaster take place, or any other form of emergency arise in a country where you may be visiting at that time you approve BB to disclose your contact information, next of kin and itinerary details to the Australian Department of Foreign Affairs and Trade.

GOVERNING LAWS

This agreement is governed by the laws in force in New South Wales. You irrevocably submit to the non-exclusive jurisdiction of the Courts of New South Wales and Courts of Appeal from them and/or any relevant tribunals for determining any dispute concerning this agreement. We may legally assign any of our rights and obligations under this agreement at any time by giving you notice.

ACKNOWLEDGEMENT

Instruction of BB and the payment of any funds to BB pursuant to invoicing or otherwise comprises an acknowledgment and acceptance of these terms and conditions unless advised otherwise by you.

Benson Bespoke, an affiliate of SmartFlyer Australia and Virtuoso agency

ABN: 26162239075| TIDS: 96850121

Lauren Benson | +61 432 068 062 | [email protected] or [email protected]